In an era where speed and information determine competitiveness, reliance on manual procedures and paper documents is now a hindrance. Yet many industries continue to record critical data on paper, or in diaries - resulting in time, accuracy and valuable knowledge being lost, even using outdated digital tools such as excel.

📉The reality is clearly reflected in the numbers:
• Up to 5% of turnover is spent on printing, paper and file management.
• 48% of employees say they have difficulty finding the necessary documents at the right time, which delays critical decisions and affects production flow.
• In large enterprises, the cost of finding documents exceeds $2.5 million per year.
• Up to 20% of weekly working time is lost in searching for information or partners - a problem that can be reduced by 35% with the use of modern tools.

This fragmented mode of operation, in addition to being expensive, slows down decisions, causes frustration among employees and affects production flexibility.
Digital transformation is not just a step towards modernisation - it is the necessary strategy to create a smarter, connected and competitive industry.

The use of paper-based methods in production creates a number of problems that are often not immediately visible, but are costly over time:

🔸Delays in data collection and reporting affect the speed of decision making. In many cases, data is manually recorded, transferred to the system at the end of the day, and evaluated after the fact - when valuable time has now been lost.

🔸The same process is recorded by multiple workers, resulting in time wasted on repetitive actions, duplicate or conflicting entries, and reduced overall productivity.

🔸Manual errors and incomplete records reduce the reliability of information. When line item attribution is based on a half-completed sheet or a subjective observation, objectivity is lost.

🔸There is no clear picture of real-time production. Which for the factory manager translates into constant uncertainty - “are we running correctly?”, “are we running losses?”, “how did the previous shift go?”

🔸The lack of standardization greatly complicates any attempt to comply with standards (e.g. ISO, IATF), and makes quality control inconsistent or time-consuming.

🔸Finally, reliance on physical records, rather than digital storage, makes knowledge fragmented, unsearchable and often... lost.

When we say “digitizing production via the cloud”, we don't just mean replacing handwritten forms with pdf or Excel. We are referring to a single digital environment that:

✔ Automatically and/or semi-automatically captures data from machines, sensors and operators.

✔ Visualizes in real time the critical production flows.

✔ Provides reports, indicators and insights without waiting or the need for collection.

✔ Ensures that all stakeholders have the same insight - instantly.

A factory operating via the cloud doesn't have to waste time searching for information. The information comes on its own, with accuracy, consistency and the ability to analyze it instantly.

To increase the chances of success, the approach must be strategic, targeted and gradual. There is no ‘ready-made formula’, but there are solid steps that have been proven to be effective.

Moving from paper to the cloud offers advantages on many levels:
📈 Increase in accuracy
Data is objective, time-stamped and readily available.
⏱ Decision making based on real-time data
Management does not have to wait for weekly reports - they have dashboards and indicators available in real or near real-time.
📑 Simplify compliance and auditing processes
Quality management and internal controls become faster and more transparent.
🌱 Sustainability and resource savings
Reducing paper and consumables usage contributes to greener operations, while saving significant time and staff costs.
⏳ Time savings and reduced delays
Reducing the use of paper and consumables contributes to a greener operation, while saving significant time and staff costs.
🔐Security and knowledge retention
Digital information is not lost in files and cabinets - it remains available and usable.

SEEMS S.A. offers a flexible and scalable platform designed to connect the physical world of production with digital tools - without requiring investment in new equipment or a complete system change.

The SEEMS solution:
✅ Connects to existing machinery and manual processes.
✅ Enables operators to enter data quickly and easily.
✅ Presents data in an understandable and useful way (dashboards, KPIs).
✅ Supports real-time performance analysis and decision making.
Whether you are at the beginning of your digital transformation or have already started the transition, SEEMS can be the critical link to a smooth and efficient digitization.

Digital switchover is not a luxury, but a necessity for any modern industry seeking to remain competitive. Traditional handwritten methods cannot meet the speed, accuracy and flexibility requirements of modern production - instead, digital solutions offer the potential for continuous improvement, true transparency and intelligent decision-making.

📩The SEEMS SA team is here to guide you to your next step. Contact us to plan your digital production strategy together.